All posts in “Making Meetings Work”

Can virtual meetings be visual?

Virtual working is more the norm. Do it well!

Virtual working is more the norm. Do it well!

With the growth of tablet technology we are absolutely able to support your virtual meetings with visual communications and graphic recording. Having visual virtual meetings will not only make that individual meeting stronger but will help address some of the stress of the global versus local issue.

Virtual meetings can work for worldwide organisations or for smaller organisations that have chosen to work in distributed teams and work group. Virtual meetings are becoming a norm in many companies. Doing it well is not yet a norm, which can undermine successful conversations and overall communications. Continue Reading…

Visible or invisible. That is the question.

The best graphic recording is there to serve the group. Scribing in meetings is there to add value to your conversations, strengthen commitment to outcomes, and support the group getting to action. Graphic recording is there to help you get your job done.

A recent question we’ve been addressing is how visible is the graphic recorder? How ‘up front’ should the recording itself be? Is the chart front and center for the group to engage? Is the chart in the back of the room capturing a record, much like taking visual minutes of meetings?

This is all important stuff to work out ahead of time with the meeting sponsor, leader or facilitator. We have a series of questions we ask before the meeting. How will you use this graphic recording going forward or is it only to be used by the group in question? What is the role of the recorder in this session? Why are you including graphics in this meeting? Will this specific chart be used again by this group?

Key questions that impact the group and their work are important for the graphic recorder to engage. Planning ahead for including scribing in meetings will create time and thought for how to best utilise graphic and the recorder. Waiting until the last minute to have recording as an add on might add a pretty picture but risks making visual thinking an afterthought rather than a key component to having a successful meeting.

To learn more about making your work visible and knowing how and where to place your graphic recorder, give us a call (+44 (0)1628 471 114 or email us to begin a conversation about graphic recording in your meetings.

What to do when transparency and clarity go opaque.

We frequently see rows of binders on shelves in our clients offices. The titles reveal a lot. These range from ‘Strategy 2020’ to ‘2013 Business Review’ to ‘Regional Action Plans’ and etc. etc. etc. What happened with these reports? Who created them and why? How much time and resource was spent creating these reports? Are they still being used and referenced? What was learned? What was not learned?

Equally, groups and organisations are increasingly talking about transparency and clarity in their work and with their stakeholders. Continue Reading…

Can graphic recording in meetings be fun, too?

Our fearless leader scribing on a large post it to add, doubtlessly great, content to our discussion.

Our fearless leader scribing on a large post it to add, doubtlessly great, content to our discussion.

If our internal meetings are anything to go by then the answer is “Yes!” graphic recording or scribing can add some elements of fun to meetings. And why not? Dull, droll, dour meetings, even if they are data driven, don’t engage or help with institutional memory (except maybe that our institution has dull, droll and dour meetings). The legacy we aim to achieve in Meeting Magic and Scribing Magic is a fun place to work with engaging and stimulating meetings. Can these happy campers be anything but fun to work with?!

One of our network members rests in the mess of a good days work.

One of our network members rests in the mess of a good days work.

What’s happened to leadership and why am I so flustered?

Leadership used to be a rung on the ladder of success. People aspired to leadership, especially after working hard in the trenches learning a thing or two developing skills and knowledge and even a bit of wisdom. Being the next great leader who would change the world, or at least one small bit of it, was a goal that demonstrated initiative and desire for advancement. Continue Reading…

Why WHY? It’s a loop.

We live in a HOW world. How do we do this? How do we accomplish that? How can I get work done now? How can I project manage this, that and the other thing? From how of learning to the how of work plans and actions. How dominates the landscape and drives most business decisions.

But there is a huge gap in that landscape.

Continue Reading…

When you add graphics to a meeting are you just jazzing up command and control or are you collaborting...really?

Katherine Woods #

Are you planning your next year? Want a change from the same-old, same-old?

You review the numbers. You review the sales figures. You review your team’s performance. You review your team members. You review the marketplace, the economy, the state of the world. Then what?

Are you stuck in the same-old same-old meeting agenda design and meeting process? Are you futzing with the same-old hoping for a new-old? What ever it is you want ain’t gonna happen using the same-old. That old agenda design. That old team introduction. That old ‘go-around the room’ for ideas stuff. The same-old is so…same-old.

There are ways to make your meeting more engaging. Working visually is a place to start since 65% of your peeps are visual learners. Adding some ways to engage your kinesthetic learners helps, too, since about 15% of your peeps think that way. That’s a huge chunk of people the same-old isn’t reaching.

Have you tried a visual agenda, with maybe some written roles and rules for who is in the room, what they bring and how this meeting will be conducted? That one simple step speaks volumes to how your peeps will engage during this one meeting. Add a couple of simple templates for gathering and sharing ideas and you are on your way. (You don’t have to know how to draw to do these things. Visualising words only speaks louder than the voice. Make your meetings engaging and visually stimulating and we guarantee results that are different from your same-old same-old.

Let us know how you do. Or bring us in to show you how it all works. We love to break the same-old same-old mold.

How does your team stack up visually?

When you think about your team or work group, or indeed, your organisation, and when you think about working visually or graphically as a group, what do you notice?

How does each group member engage in meetings and how do they tend to take notes for themselves? Do they talk in simile or metaphor? “This job is like a bridge to my future.” “When we talk about change I see huge walls blocking us.”

Listen to the language your team uses during meetings. Watch how they take notes. Or do the doodle (maybe when you think they should be listening attentively.) Are they vocal? Quiet?

Observing your team can tell you a lot about how they are engaging with information and data. For instance, doodlers tend to be visual thinkers, and maybe kinesthetic as well. They need to engage the visual, creative side of their brain in order to process information. The kinesthetic doodlers needs be moving in order to engage their brains.

Working visually and graphically can engage all learning types and can broaden and deepen understanding and engagement. How to do that is the question. Using a graphic recording or meeting scribe can help. Using template that your team fills in can help as well. There are lots of solutions we can assist you with in planning your agendas to reach those critical outcomes. Draw us a verbal picture and we’ll help you engage your team fully.