John Ashton recently recorded the Thomson Reuters “Innovation in Market Data Technology.” On one of the panels was Piers Linney, from Dragon’s Den, a UK entreprenurial, reality TV show. While it was a pleasure to meet Mr. Linney, it was more of a pleasure to support the summit with graphics, helping delegates see what they were talking about.
The best graphic recording is there to serve the group. Scribing in meetings is there to add value to your conversations, strengthen commitment to outcomes, and support the group getting to action. Graphic recording is there to help you get your job done.
A recent question we’ve been addressing is how visible is the graphic recorder? How ‘up front’ should the recording itself be? Is the chart front and center for the group to engage? Is the chart in the back of the room capturing a record, much like taking visual minutes of meetings?
This is all important stuff to work out ahead of time with the meeting sponsor, leader or facilitator. We have a series of questions we ask before the meeting. How will you use this graphic recording going forward or is it only to be used by the group in question? What is the role of the recorder in this session? Why are you including graphics in this meeting? Will this specific chart be used again by this group?
Key questions that impact the group and their work are important for the graphic recorder to engage. Planning ahead for including scribing in meetings will create time and thought for how to best utilise graphic and the recorder. Waiting until the last minute to have recording as an add on might add a pretty picture but risks making visual thinking an afterthought rather than a key component to having a successful meeting.
To learn more about making your work visible and knowing how and where to place your graphic recorder, give us a call (+44 (0)1628 471 114 or email us to begin a conversation about graphic recording in your meetings.
We live in a HOW world. How do we do this? How do we accomplish that? How can I get work done now? How can I project manage this, that and the other thing? From how of learning to the how of work plans and actions. How dominates the landscape and drives most business decisions.
But there is a huge gap in that landscape.
You review the numbers. You review the sales figures. You review your team’s performance. You review your team members. You review the marketplace, the economy, the state of the world. Then what?
Are you stuck in the same-old same-old meeting agenda design and meeting process? Are you futzing with the same-old hoping for a new-old? What ever it is you want ain’t gonna happen using the same-old. That old agenda design. That old team introduction. That old ‘go-around the room’ for ideas stuff. The same-old is so…same-old.
There are ways to make your meeting more engaging. Working visually is a place to start since 65% of your peeps are visual learners. Adding some ways to engage your kinesthetic learners helps, too, since about 15% of your peeps think that way. That’s a huge chunk of people the same-old isn’t reaching.
Have you tried a visual agenda, with maybe some written roles and rules for who is in the room, what they bring and how this meeting will be conducted? That one simple step speaks volumes to how your peeps will engage during this one meeting. Add a couple of simple templates for gathering and sharing ideas and you are on your way. (You don’t have to know how to draw to do these things. Visualising words only speaks louder than the voice. Make your meetings engaging and visually stimulating and we guarantee results that are different from your same-old same-old.
Let us know how you do. Or bring us in to show you how it all works. We love to break the same-old same-old mold.
When you think about your team or work group, or indeed, your organisation, and when you think about working visually or graphically as a group, what do you notice?
How does each group member engage in meetings and how do they tend to take notes for themselves? Do they talk in simile or metaphor? “This job is like a bridge to my future.” “When we talk about change I see huge walls blocking us.”
Listen to the language your team uses during meetings. Watch how they take notes. Or do the doodle (maybe when you think they should be listening attentively.) Are they vocal? Quiet?
Observing your team can tell you a lot about how they are engaging with information and data. For instance, doodlers tend to be visual thinkers, and maybe kinesthetic as well. They need to engage the visual, creative side of their brain in order to process information. The kinesthetic doodlers needs be moving in order to engage their brains.
Working visually and graphically can engage all learning types and can broaden and deepen understanding and engagement. How to do that is the question. Using a graphic recording or meeting scribe can help. Using template that your team fills in can help as well. There are lots of solutions we can assist you with in planning your agendas to reach those critical outcomes. Draw us a verbal picture and we’ll help you engage your team fully.
If you are doing your own graphic recording for your meetings we have a simple rule to help you out. Keep it simple! Don’t complicate it because you want it to look pretty or you want to make sure your drawings are good. Keep it simple because it’s about the conversations in your meetings.
To keep it simple focus on your writing, use of colour, how to use lines and blank space. Those three skills will serve you very well. You can add icons and flow arrows and pictures as you feel more skilled. Meeting graphic recording is about serving the meeting delegates / participants, not serving your needs to draw. Continue Reading…